Legal documents of a company are official documents issued by the government or related institutions that provide legal legitimacy to a company. These documents shows that the company has been registered and recognized by the government.
Not only that, by having these documents you participate in fulfilling the legal requirements to operate in that country. Then, what are examples of legality documents that must be owned by a company?
10 Examples of Company Legality Documents
Here are some examples of legal documents of a company:
1. Article of Association
Article of Association is a legal document a company gets from a notary which contains a written statement regarding the establishment of a company. This document is valid proof of company establishment and is considered as the legal basis of the company.
It usually contains information regarding the name of the company, the purpose and intent of establishing the company, the paid-up capital, the composition of the management, as well as the authority of the management and how to make decisions within the company. This document may also cover other matters deemed necessary by the founders of the company.
The process of making it involves a notary who has the authority to make the document itself. The notary will examine the supporting documents needed for company establishment, such as approval from the Ministry of Law and Human Rights, the identity of the company founders, and other supporting documents.
2. Business Permit
A Business Permit is a legal document a company gets that’s granted by the local government to companies or business entities engaged in trading. This permit serves as proof that the company has been registered and recognized by the government as a legal entity in the area.
This document is usually issued by the One Stop Investment and Services Agency in the local area. This permit must be owned by every type of trading business, both small and large businesses. The business permit contains information such as company name, company address, type of business being run, date of permit creation, and permit number.
To obtain this permit, the applicant must meet the requirements set by the local government. These requirements are usually in the form of documents such as statements, disturbance permits (SIG), building permits (IMB), and other supporting documents needed to register business activities.
3. Certificate of Company Registration
Company Registration Certificate is an official document issued by the Government of Indonesia to identify and register a company as a legal business entity. The TDP is issued by the local Department of Industry and Trade and usually contains information about the company name, address, type of business and registration number.
This document is very important for companies because the TDP is used as a condition for obtaining business licenses, applying for permits and fulfilling other administrative requirements. Therefore, TDP must always be maintained and updated so that the company remains valid and legal in carrying out its business in Indonesia.
4. Certificate of Company Domicile
Certificate of Company Domicile is a letter issued by the local government, indicating that a company or business entity has a valid residential or office address in the area.
This document is required as an administrative requirement in the process of making business licenses, opening bank accounts, applying for loans, and other financial transactions.
It contains information such as company name, residential or office address, telephone number, and other additional information needed by those who need it. This document also shows that the company has registered and is recognized by the local government and has a license to operate in the area.
The issuance process varies from region to region, but in general, applicants must apply for a permit to the local government agency responsible for licensing management.
The government agency will evaluate the application and conduct field checks. The aim is to ensure that the address submitted by the applicant is a legitimate and accessible place for the public.
5. Taxpayer Identification Number
Taxpayer Identification Number is an identification number given to every registered taxpayer in Indonesia. This document is used for tax purposes, and is issued by the Directorate General of Taxes which is part of the Ministry of Finance of the Republic of Indonesia.
Every person or business entity that has income or carries out certain economic activities in Indonesia is required to have this identification number. In practice, this identification number is often required in various financial transactions, such as opening a bank account, applying for credit, buying property, and so on.
To obtain an this identification number, a person or business entity must submit an application to the local DGT office and submit documents such as personal or business identity, supporting documents for economic activities carried out, and so on. After the application has been processed and approved, the DGT will issue this identification number and the card to the applicant.
6. Nuisance Permit
Nuisance Permit is an official permit issued by the local government to companies or individuals who wish to carry out activities that generate disturbance or noise in the surrounding environment.
This permit is needed to ensure that activities carried out by companies or individuals do not interfere with the comfort and health of the surrounding community.
In the permit, there is important information that must be included, such as the type of activity to be carried out, the location of the activity, the duration of the activity, and the level of noise or disturbance that may be generated.
In addition, the permit also usually includes requirements that must be met by the permit holder, such as hours of operation, use of equipment, and noise or disturbance control measures.
7. Deed of Amendment to the Articles of Association
This is an important document that contains all the basic rules and organizational structure of the company, including matters such as objectives, activities, management structure, authorities, and so on.
This document has an important role in regulating and controlling the company, as well as being the legal basis for all activities and operations carried out by the company.
Therefore, companies must ensure that the document is always updated and in accordance with the needs and changes that occur in the organization.
8. Certificate of Registration
Certificate of Registration is an official document issued by the Directorate General of Taxes to taxpayers who are registered as taxable employers. This document shows that the taxpayer has been registered and recognized as an entrepreneur who must pay taxes.
It has a function as proof that the taxpayer has fulfilled the obligation to register as a PKP and has the right to collect and deposit taxes. In addition, the document is also needed to carry out various business transactions, such as buying and selling with other parties who are also taxable employers.
9. Industrial Business Permit
Industrial Business Permit is a permit required by companies to be able to carry out industrial activities in Indonesia. This permit is issued by government agencies, namely the Investment Coordinating Board or local governments through the One-Stop Investment and Services Agency.
This permit has a function as a government control tool to ensure that industrial companies operating in Indonesia have met technical, administrative and environmental requirements so as not to harm the surrounding community and the environment.
This permit is also one of the important requirements that must be met by companies in order to obtain other business licenses, such as import licenses, export licenses, and other permits.
10. Construction Business Permit Services
This permit is issued by the Indonesian government through the Ministry of Public Works and Public Housing to companies engaged in construction services.
The permit is given to companies that meet technical and administrative requirements and have the ability to carry out construction projects.
It also has a function as a government control tool to ensure that construction companies operating in Indonesia have adequate qualifications and competencies in carrying out their business activities.
In addition, it also provides legal certainty for construction companies so that they can obtain permits to participate in construction project tenders from the government or the private sector with predetermined terms and conditions.
In this case, the permit is also one of the conditions that must be met by construction companies in order to apply for a business license to the government.
Conclusion
You need to ensure that you have the necessary legal documents of your company to operate legally. This can protect your business from potential legal issues that will take a long time to resolve. The examples of the documents above can be a reference for you so that everything runs smoothly. Good luck!
